Conference Presentations

 

Oral

  • Oral talks will use their own laptop. The projectors will be setup for 16:9 format, will be native 1280x720 native and will accept other resolutions (including 4:3 formats such as 1024x768) and rescale for display.

  • The projectors will have native HDMI connectors and converters for VGA.

  • Oral talks are given 13 minutes plus 2 minutes for questions by the session chairs, switching between speakers and introducing the next speaker. You will be asked to leave the podium once your time is up. Please make sure you do not exceed the given time limit.

  • Each oral presenter will also present their work as a poster. Your poster is scheduled for the interactive session on the day of your oral presentation. This is a good opportunity to expose the work further and get extra feedback from the BMVC attendees.

  • Oral presenters should be present at the podium (in the correct room) at least 10 minutes before the start of the session and should introduce themselves to the session chairs as soon as they arrive.

  • If you require any special assistance during to get to the podium or during your talk, please let the session chair know of this before the session or email the Program Chairs.

  • Oral speakers should test their own laptops with the projector before the session, to avoid any technical difficulties.

Spotlight

  • Spotlights will be presented at oral session where each paper will have 4 min timeslot. The session chairs will not be introducing each spotlight, therefore, please ensure your video starts with a title slide. The video would typically contain recorded slides to which you can speak and present your paper.  There will be no time allotted for "questions" after each spotlight.

  • For your spotlight presentations there is only one format mp4 (see instructions below). This will enable us to load all talks onto the same laptop without any configuration/format issues while allowing presenters to use whatever graphics/video tools they choose to generate the presentation. Presentations will be limited to 240 seconds with the next speaker's video starting automatically at the 4-minute mark. The videos will combined into one large video that will play each in turn; there will be no presenter control and the next presentation will just start. If your video is longer than 4:00 it will be truncated. If your video is not in the proper format, it will be converted as best as our automated tool will do and probably of lower quality and could even be solid black.

  • In addition to your oral spotlight presentation, please remember to prepare a poster for your paper which will be presented in the interactive session following your spotlight.

Spotlight Video format

Authors of poster spotlight papers will submit a 4 minutes videospotlight that highlights and summarizes their BMVC 2017 paper. These video spotlights will be independently available on an BMVC 2017 YouTube channel and collated into larger videos that provide an overview of each session of the conference. Please read these instructions carefully to ensure that your video spotlight is formatted and submitted correctly.

FORMAT:

  • Length: Maximum 4 minutes. Everything after 240 seconds will be cut.
  • File Size: Maximum 100MB (104,857,600 bytes)
  • Size: 16:9 (1280x720) (per YouTube specifications)
  • Audio: Allowed. BUT NOTE: may not show on the concatenated videos playing at the conference, but will be preserved when uploaded to YouTube. AAC or MP3 codec.
  • Frame Rate: 30Hz. All other rates will be converted to 30Hz.
  •  Format: MP4 files with the H.264 codec. We will make a best effort to convert other formats, but cannot guarantee they will work.

Content: Please keep legal restrictions in mind (e.g. do not use footage or images which you are not entitled to distribute beyond fair use). The videos will be on display in a public place to a wide range of nationalities, so avoid causing offense. We reserve the right to withdraw videos we believe to be outside these guidelines. If you suspect you may come close to the boundaries of acceptability, submit several days early and email us for approval. All videos will be reviewed before releasing and collating.

Templates: There is no template for the videos. Authors are permitted to include a title screen for their paper. However, do note that we will be prepending a 3 second title screen to each video that contains paper, author and session information.

SUBMISSION: Your one-minute video spotlight is to be submitted as a single MP4 file using the "Presentation" page in CMT, as detailed in the steps below. Your video spotlight must be submitted as an MP4 file. (Note that although the "Presentation" submission page allows for other formats, any file format other than MP4 will be discarded).

To submit your video spotlight MP4 file, login to the CMT paper collection site:
    https://cmt.research.microsoft.com/BMVC2017/

In the CMT "Author Console", your accepted paper(s) will appear in the "Camera-Ready | Presentations" column. Click on the "Edit" link beneath the "Presentation" heading (next to your paper title). DO NOT click on the "Edit" link next to the "Camera-Ready" heading - this link is for submitting your full, camera-ready paper as described in the camera-ready instructions.

Similar to the full, camera-ready submission, the name of your video spotlight must be of the form XXXX_video.mp4 where XXXX is the four-digit paper ID (zero-padded if necessary). For example, if your paper ID is 24, the filename must be 0024_video.mp4.

Use the "Browse" and "Upload" buttons on the "Presentation Details" page to find and upload your MP4 file of your video spotlight.

You do not need to enter any "Presenters" for your video spotlight.

Poster

  • Each poster is assigned a specific poster stand identified by paper id as specified in the program. Numbering is on the map in the BMVC app as well. Check with the volunteers or the registration desk if you cannot find your poster board.

  • The physical dimensions of the poster stands are A0 portrait.

  • Poster presenters are asked to install their posters during the morning break. All posters will be up all day, but you need to be at your poster during your assigned session. Please remove posters promptly at the conclusion of each afternoon poster session as the room will not be accessible after the last presentation.

  • Ideally you want to keep it very readable: this is not your paper, it is a poster. Consider large enough text size. When inserting graphics or equations, keep the resolution high. If you can see blocking artifacts at 400% magnification in PowerPoint, consider finding better graphics. You are free to use colored backgrounds and such but they generally reduce readability. You are free to use whatever fonts you like. San Serif fonts like Arial are more readable from a distance, Serif fonts like times may look more consistent with your mathematics

  • Remember the poster session will be crowded so design the poster to be read in columns so people can read what is in front of them and move left to right to get the whole story.

  • The poster should use photos, figures, and tables to tell the story of the study. For clarity, present the information in a sequence that is easy to follow.

  • There is often too much text in a poster. Posters primarily are visual presentations; the text should support the graphics. Look critically at the layout. Some poster 'experts' suggest that if there is about 20-25% text, 40-45% graphics and 30-40% empty space, you are doing well.

  • Include more figures than are in the paper so you can talk to them.  Include things that are not in the paper and then encourage them to read the paper. Don’t try to just put all the paper here.  

  • If it looks like a cut/paste of the paper, people skip that poster since they can read the papers after the conference. Many people find it better to spend time talking with poster presenters that have more to offer than just redoing the paper content paper in big fonts.


Poster printing:

Service Point UK contacts

Telephone: +44 (0)20 7594 9587 / 3576  
Internal ext.  49587 / 43576
Email: imperial.college@servicepointuk.com

Location:  Room 024, The Basement, Sherfield Building